Privacy Policy

Introduction

Sreejan Academy ("we", "our", or "the School") is committed to protecting the privacy of our students, parents, staff, and website visitors. This Privacy Policy explains how we collect, use, disclose, and safeguard personal information both online (through our website and digital platforms) and offline (through admission forms and other communications).

Information We Collect

• Personal Information: Name, date of birth, address, parent/guardian details, phone numbers, email addresses.
• Academic Records: Previous school records, grades, attendance, progress reports.
• Financial Data: Payment records, fee details, bank or transaction information (where applicable).
• Health Records: Medical history, allergies, emergency contact details for student welfare.
• Technical Data: IP address, browser type, device information, cookies while using our website.

How We Use Your Information

• To manage admissions, enrollment, and student administration.
• To deliver academic, extracurricular, and support services effectively.
• To communicate with parents/guardians regarding student progress and school activities.
• To process fee payments and maintain financial records.
• To ensure student safety, health, and welfare.
• To improve our website and digital services through analytics.

Data Protection & Security

We implement appropriate administrative, technical, and physical safeguards to protect personal data from unauthorized access, misuse, or disclosure. Access to sensitive data is restricted to authorized staff only, and digital systems are protected by secure authentication and encryption protocols where applicable.

Data Sharing

We do not sell or trade personal data to third parties. Data may be shared with government authorities if required by law. Limited data may be shared with service providers (transport, hostel, IT support) under confidentiality agreements.

Cookies & Website Usage

Our website may use cookies to enhance user experience and track performance. Users can disable cookies through browser settings, though some features may not function properly without them.

Parental Consent & Children's Privacy

For students under 18 years of age, data collection and communication are carried out with parental or guardian consent. We do not knowingly collect personal information directly from minors without parent involvement.

Data Retention

Student and parent records are retained for the duration of enrollment and for a reasonable period thereafter as required by law or administrative purposes. Financial and compliance-related records may be retained longer according to statutory requirements.

Your Rights

• Request access to your personal data.
• Request correction of inaccurate information.
• Request deletion of data (subject to legal and academic record requirements).
• Opt out of non-essential communications.

Policy Updates

This Privacy Policy may be updated periodically to reflect changes in regulations, school practices, or technology. The updated policy will be posted on our website with the revised effective date.

Disclaimer: This Privacy Policy is intended to provide transparency regarding our data handling practices. By enrolling in our institution or using our website, you consent to the terms outlined above.